Let’s play a quick game of “Would You Rather”! Would you rather spend your wedding day running around making sure everything is where it is supposed to be, and everyone is doing what they are supposed to do? Or, would you rather spend the day focusing on what’s really important- spending time with your loved ones and getting married to that amazing person?
If you want to have a fun, stress-free wedding day, you probably chose the second option! Now, you are probably thinking “a stress-free wedding day?! Is that even possible?!” and I am here to tell you that hiring a Day of Coordinator for your wedding will make that possible! Now, you are probably thinking “oh hiring a coordinator sounds expensive, we cannot fit that into our budget”; however, I am here to tell you why this will probably end up being the best investment you make for your wedding!
Best Wedding Investment
What is a Day of Coordinator?
First, let’s just clarify what exactly a day of coordinator does. In short, a day of coordinator is a planner that is hired to help with your big day! Most coordinators do not just help with the “day of” the wedding, they will be there for you for the weeks, or even months leading up to your wedding! Here is a quick breakdown of what a day of coordinator will usually do for you in the time leading up to the wedding.
- Once hired
Offer ongoing advice and vendor recommendations.
- 3 — 4 weeks to a month prior
Assist you with your timeline, collect all vendor contracts and contact info.
- 1 — 2 weeks prior
Contact all vendors involved for arrival, set up and tear down timing. Send out a timeline and vendor list to all vendors.
- Day before
Attend and coordinate your rehearsal along with your officiant or church official.
- Day of
Arrive at the venue when the first vendor gets there. Be there to direct all vendors, set up personal items, manage the timing and flow of the event (getting ready, ceremony, photos, cocktail hour, dinner, dancing, music), be your point of contact for any questions/concerns throughout, and take care of personal items at the end of the evening.
So, how much time will a day of coordinator spend on your wedding? An experienced, professional, coordinator spends between 15 — 20 hours in preparation for your wedding day. This includes calls and emails with you, offering vendor advice and recommendations, creating your timeline, contacting all your vendors and sending everyone the necessary information for the big day. In addition to all of that, they will also spend approximately 2 hours at the rehearsal and at least 10 hours on the wedding day making sure everything is perfect, while you get ready! Sounds pretty great, considering most brides spend at least 10-15 hours A WEEK planning their wedding since they are figuring everything out as they go and do not have that professional in the industry to help them work out every detail.
The thought of hiring a Day of Coordinator may sound expensive and unnecessary for some people, but there is just so much that goes into planning your dream wedding; wouldn’t you want someone who has been doing weddings for years and knows the industry like the back of their hand helping you through all of this? Your wedding day is one of the biggest days of your life, and having the perfect wedding is the dream, so why not make that dream come true with making the best investment you can with hiring a coordinator.
Complete Weddings and Events Grand Rapids
If you’re looking to tie the knot or throw an epic event, you have come to the right place. Complete Weddings + Events in Grand Rapids, MI will help you find the right event or wedding photographer, videographer and DJ to throw a phenomenal party, plus we have a fun photo booth and lighting rentals to elevate your event and give you the type of unforgettable experience you’re looking for.
Complete Wedding Event Services in Grand Rapids
If you’re planning a wedding in Grand Rapids, then you’ve landed at the right place! Now that you’ve said YES! to spending your life together, you have some exciting decisions ahead. At Complete Weddings + Events planning, wedding events are what we do best.