Your photographer isn’t just there to take pretty pictures. They’re there to capture the story of your day—from the biggest moments to the smallest glances you didn’t even realize were happening. To help them do that well, clear communication matters. Here are 9 important things to tell your wedding photographer before your big day:
9 Things to Share with Your Quad Cities Wedding Photographer
1. Your Must-Have Moments
Every wedding is different, and so is every couple. Yes, we’ll get the first kiss, first dance, and cake cutting. But are there moments unique to you two?
Maybe it’s a surprise gift you’re giving your partner, a first touch before the ceremony, or a group hug with your siblings. If it matters to you, it matters to us—and we want to be ready for it.
Of all the things to tell your wedding photographer, your personal priority list might be the most important.
2. Family Dynamics and Group Photo Details
Weddings bring families together—but sometimes that includes people who don’t always mix well.
Let your photographer know if certain relatives shouldn’t be placed next to each other in group photos, or if step-parents, grandparents, or blended families need specific arrangements.
We’re not here to stir drama—we’re here to make sure everyone feels comfortable and the photos go smoothly.
3. Your Wedding Day Timeline
We don’t need your full planner spreadsheet, but a general idea of the flow helps us a lot.
What time are you getting ready? Are you doing a first look? When does the ceremony start? How much time have you built in for portraits?
We’re happy to help you shape a timeline if you need it. We can also recommend ideal photo times based on lighting and season.
4. Any Special Traditions or Cultural Elements
One of the best parts of weddings is seeing the traditions couples bring into them.
From cultural ceremonies to religious customs, unity rituals, or even family-specific traditions—we want to know what’s coming.
Telling us ahead of time ensures we’re not only prepared but in the right spot to catch every detail.
5. Photography Preferences (and No-Go’s)
Do you love candid moments and want fewer posed ones? Prefer black-and-white editing for certain shots? Have a side you’re not a fan of?
This is your day, and your comfort matters. Being upfront about what you love—and what you’d rather skip—is one of the most helpful things to tell your wedding photographer.
Don’t feel like you’re being “high maintenance.” You’re helping us do our job better.
6. Venue or Officiant Rules
Some venues don’t allow flash. Others limit where photographers can stand. Occasionally, certain moments are off-limits to photograph altogether.
Let us know if your ceremony site has any of these rules, or if your officiant has specific preferences.
This gives us time to prepare with the right equipment or talk through alternate options, so we don’t miss key moments due to unexpected limitations.
7. Rain Plans or Location Changes
Outdoor ceremonies are beautiful, but weather can be unpredictable. If there’s a backup indoor option or a Plan B ceremony location, give us all the details ahead of time.
We’ll scout both options and make sure we’re ready—come rain, wind, or surprise sunshine.
This keeps things relaxed even when the skies don’t cooperate.
8. Important Guests You Want Photographed
Weddings go fast. In all the excitement, it’s easy to realize later that you don’t have a photo with someone important to you.
Help us avoid that. Make a short list of VIPs you want to be sure are photographed. That could be grandparents, godparents, your childhood best friend, or your dog!
We’ll keep that list close and make sure those people (or pets) get their time in the spotlight.
9. Your Style and Vision
Even if you’re not a photography expert, you probably have a general idea of how you want your wedding photos to feel.
Words like romantic, moody, fun, documentary, vibrant, or clean are all great descriptors. If you have a Pinterest board or a few sample shots you love, share them!
Of all the things to tell your wedding photographer, this one helps us shape your gallery to reflect your vibe—so your photos feel like you.
Your Quad Cities wedding photographer isn’t just showing up with a camera. They’re showing up with creativity, experience, and a heart for storytelling. The more you share ahead of time, the better they can deliver a gallery filled with moments that matter most to you.
The things to tell your wedding photographer before the big day can be simple, but they’re powerful. Whether it’s family dynamics, personal moments, or just the vibe you’re going for—don’t hold back. We’re all ears.
Complete Weddings + Events – Quad Cities Wedding Photographers, Videographers & More!
At Complete Weddings + Events, we go beyond photography. We offer full-service wedding coverage—DJ, videography, coordination, photo booth—all working together seamlessly to capture every beautiful moment.
Contact us today to learn more about bundle packages and how we can help make your wedding unforgettable from every angle.