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Wedding Planning Timeline: When To Book a Wedding DJ, Photographer & More

Wedding Planning Timeline: When To Book a Wedding DJ, Photographer & More

3.8.22

The whole “first comes love, then comes marriage” statement is missing quite a few steps if you’re wanting to host a wedding to celebrate that marriage! Choosing your venue and selecting vendors doesn’t happen all in a day! (The average couple hires 15 wedding vendors!) There is no exact timing to planning a wedding. However, we have guidelines here based on the average engagement length of 15 months to help decide when to book your wedding vendors!

 

When to Book Wedding Photographer & Videographer

What’s a once-in-a-lifetime event without being able to look back on it and share it for future generations?! While some couples forgo a traditional wedding cake or wear something blue, we don’t suggest skipping out on hiring stellar cinematographers for your big day. You definitely don’t want to leave this to-do unchecked for too long, as many other couples are reserving photographers and videographers early on as well. For that reason, you want to make sure you book your photographer and videographer at least a year in advance.

When to Book Wedding DJ

Since every reception needs one, don’t sleep on reserving this key ingredient to getting the party started! Book your wedding DJ at least nine to ten months out from your wedding day. Same as photographers and videographers, DJs are also one of the most highly sought-after wedding services. They bring your party to life! DJs don’t just play music, but will also be the host of your night to take the stress away from you.

When to Schedule Engagement Photo Shoot

This one may seem like a no-brainer, but booking your engagement photoshoot as soon as you’re engaged is a great idea! Well, maybe not right away. Enjoy at least a week or two of being in that newly engaged feeling before you begin wedding planning. The engagement photo shoot is one you want to do in the early stages of planning because you want to capture those raw emotions at their peak! Bonus, your engagement photo shoot can be a great way to get to know a possible wedding photographer.

When to Pick Colors or Theme

Picking out your wedding theme and colors has to be one of the most exciting parts of wedding planning. If you manage to not even think about it as soon as that ring is slipped on your finger, we recommend finalizing the color scheme by ten to twelve months out from your wedding date. This is because your wedding colors play a role in a lot of different aspects that go along with your wedding. From bridesmaids’ dresses, decorations, stationery, florals, etc. Your color scheme and theme will determine a lot of these choices.

When to Reserve a Hotel Block

When touring and booking your wedding vendor, it’s good to first ask the venue manager for their suggestion on nearby hotel options (if your venue isn’t already a hotel). You’ll want to then reserve your hotel block right after reserving your wedding venue or at least a year before the big day.

This twelve-month guideline is especially true if your venue is in a popular location or part of town that draws in tourists. If you have more flexibility and availability with nearby lodging, you’ll still want the hotel block booked at least seven months ahead of time to be able to share the information with your save the dates and wedding website.

When to Reserve Catering

If your venue has one required catering option, you can rest a bit knowing that the caterer already has your date saved when you reserve your reception space. You do still need to pick out your menu, but this can happen in the final three to four weeks before the event.

If you have multiple options for catering, you’ll want to finalize your choice six to eight months before your wedding day. Typically caterers have multiple menu options (some dozens!), so you then still have plenty of time to select the actual meal you’re providing for guests.

Complete Weddings + Events Omaha, Nebraska

Complete Weddings + Events offers multiple services to make it easy to reserve your wedding date for the vendors you still need! Contact Complete for availability on needs for your wedding day!

Omaha’s leading provider of event and wedding photography, videography, lighting, coordinationDJ services & photo booth rental.

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