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Wedding Planning Checklist in San Antonio: The Reception

11.10.20

There’s nothing we want more than a successful, upbeat wedding reception, so we put together a wedding planning checklist in San Antonio. This reception starter checklist will help you get things rolling with planning the party of the year! Start here to create a list of goals so you can pace yourself and have a perfectly planned wedding reception that you can enjoy, too!

Wedding Planning Checklist in San Antonio

Once you’re engaged, the questions start coming! When are you getting married? Which venue are you using? Will I be invited?! The first thing we suggest is to actually enjoy those first days or weeks of being engaged! Try to focus on what vision you see for you and your fiance on your wedding day. From a hotel reception to one near the beach, spend time with your partner discussing how you can mend each of your visions into one perfect celebration of your love!

Theme

With an elegant wedding reception, the theme doesn’t have to be as detailed as perhaps a theme around a tv show, movie, or other pop culture trends. The theme can help you and your vendors understand the mood and vibe you want for your event. For example, themes like a rustic farm, wild & whimsical, or luxurious glamour help begin painting the picture for your wedding vendors to understand your ultimate goal.

Picking this overall theme early in the planning allows you to make decisions later on down the road. If you need some inspiration to get you started, Pinterest is full of ideas to get you started!

Guest List

People make the party! Build your list to include your guests of honor and their loved ones, and everyone else you want to be there, but be sure you’re thinking about space limits and your budget. These should dictate the size of your guest list, and from there you can narrow down your list from “everyone!” to something more manageable.

Invitations

Once a guest list is created, now you need to let them know about the big event! Are you designing something on your computer to print, hiring a designer, or even sending a paperless invite? Based on your budget and aesthetic, you’ll need to pick one then begin the process of creating an invitation that reflects the theme you’ve chosen, so your guests know what to expect.

Make sure it includes everything your guests need to know — you can use the “5 Ws” here: Who, What, When, Where, Why! Make sure you send invitations well in advance, (6-8 weeks before the wedding) and include an RSVP card, stamped envelope, and due date.

Photographer

A picture is worth a thousand words and so are the memories you make at a wedding. With so many of your friends and family gathered together, it is the perfect opportunity to capture some photos of everyone. Hiring a photographer ensures that you will have these memories forever and that you are included in them, too! For a roster of vetted professionals, check out our photographers in the San Antonio area.

Videographer

While it’s standard to hire a wedding photographer, we promise you should not overlook hiring a videographer as well.  No one ever regrets having video footage of their first dance, their cousins doing cartwheels on the dance floor, and their sibling’s heartfelt speech. Unfortunately, hiring a videographer to capture the reception is a choice many people regret passing upon, and we are working hard to not let this happen to future couples. Our videography team captures all the best highlights of your wedding so you can relive the fun later. It’s like watching home movies — only the upscale version with cinematic background music and high definition picture.

Entertainment

Whether you are dancing the night away or having an enchanted beachside dinner, each reception has its own unique way of encouraging guests to enjoy themselves. There are endless ideas for party fun and mapping out what that will be is an exciting part of the planning process. Maybe you’re thinking of a giant ball pit, a high-energy DJ to keep the crowd dancing, or perhaps guests will hop in a photo booth for some glamour shots — the choice is yours!

Menu

Food can be the highlight or the disaster of an event, so make sure you get this one right and hire a professional caterer. Also, ensure a proper guest count is collected early enough so the caterer knows how much food to prepare to make sure nothing runs out (nothing kills a party faster than hungry guests). Finally, avoid any unpleasant allergic reactions or issues by making sure you know which guests have dietary needs so you can plan accordingly.

 

Complete Weddings + Events in San Antonio

Creating your wedding planning checklist in San Antonio is a big job, but it doesn’t need to be overwhelming. By making a plan to start and then working one thing at a time, you will find yourself a master party planner in no time. For any questions you have, Ask Complete Weddings + Events to get our expert help on wedding planning in San Antonio!

Complete Weddings + Events, San Antonio’s leading provider of event and wedding photography, videography, lighting, coordination, DJ services & photo booth rental.

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