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Wedding Planning Timeline: When To Book a Wedding DJ, Photographer & More

Wedding Planning Timeline: When To Book a Wedding DJ, Photographer & More

3.8.22

The whole “first comes love, then comes marriage” statement is missing quite a few steps if you’re wanting to host a wedding to celebrate that marriage! Choosing your venue and selecting vendors doesn’t happen all in a day! (The average couple hires 15 wedding vendors!) There is no exact timing to planning a wedding. However, we have guidelines here based on the average engagement length of 15 months to help decide when to book wedding vendors!

When to Book Wedding Photographer & Videographer

One of the first services you want to book is your wedding photographer, then your videographer. They tend to be some of the most sought out services when it comes to weddings. For that reason, you want to make sure you book them at least a year in advance.

Odds are, if you have a specific photographer in mind and you’re two months from your wedding date, they are most likely booked. Do yourself a favor and book them well in advance so it’s one less thing to check off your to-do list.

When to Book Wedding DJ

Since every reception needs one, don’t sleep on reserving this key ingredient to getting the party started! Book your wedding DJ at least nine to ten months out from your wedding day. Same as photographers and videographers, DJs are also one of the most highly sought-after wedding services. They bring your party to life! DJs don’t just play music. A good DJ will also be the host of your night to take the stress away from you.

When to Schedule Engagement Photo Shoot

This one may seem like a no-brainer. However, booking your engagement photoshoot as soon as you’re engaged is a great idea! Well, maybe not right away. Enjoy at least a week or two of being in that newly engaged feeling before you begin wedding planning. The engagement photo shoot is one you want to do in the early stages of planning. You want to capture those raw emotions at their peak! Bonus, your engagement photo shoot can be a great way to get to know a possible wedding photographer.

When to Pick Colors or Theme

Picking out your wedding theme and colors has to be one of the most exciting parts of wedding planning. If you manage to not even think about it as soon as that ring is slipped on your finger, we recommend finalizing the color scheme by ten to twelve months out from your wedding date. This is because your wedding colors play a role in a lot of different aspects that go along with your wedding. From bridesmaids’ dresses, decorations, stationery, florals, etc. Your color scheme and theme will determine a lot of these choices.

When to Buy Your Wedding Dress

The dress. This is one of the topmost important parts of the wedding day that you’ll absolutely need. No matter what type of dress style you’re going for, you’ll want to buy a wedding dress ahead of time. If you have the privilege of being engaged more than a year from your wedding date, start researching what kind of style you’d like. Then go ahead and book appointments for the first fittings. Once you’ve decided, you want to actually buy the dress at least a year ahead of your wedding.

There are many variables that could keep your dress from arriving on time, including the pandemic. Getting your dress way ahead of time will give you plenty of time for alterations. Once the dress arrives, you’ll also have to make time for alterations (possibly multiple rounds) if need be. To avoid the stress of rush orders, ahead of time is the name of the game!

When to Reserve a Hotel Block

When touring and booking your wedding vendor, it’s good to first ask the venue manager for their suggestion on nearby hotel options (if your venue isn’t already a hotel). You’ll want to then reserve your hotel block right after reserving your wedding venue or at least a year before the big day.

This twelve-month guideline is especially true if your venue is in a popular location or part of town that draws in tourists. Do you have more flexibility and availability with nearby lodging? You’ll still want the hotel block booked at least seven months ahead of time. This will give you enough time to be able to share the information with your save the dates and wedding website.

Complete Weddings + Events Northwest Arkansas

Complete Weddings + Events offers multiple services to make it easy to reserve your wedding date for the vendors you still need! Contact Complete for availability on needs for your wedding day!

Complete Weddings + Events, Bentonville’s leading provider of event and wedding photography, videography, lighting, DJ services, coordination, & photo booth rental.

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