How to Coordinate Photography, DJ and Timeline for a Smooth Wedding in Columbus
There are practically an endless number of issues that can arise during a couple’s special day. From bad weather and miscommunication to heavy traffic and dress malfunctions, it’s no wonder that planning a wedding is often stressful. However, not having an efficient timeline is arguably the most common reason things go haywire. Everyone involved, specifically DJs and photographers, needs a blueprint to work with and make decisions. This is especially crucial in Columbus, Ohio, where the weather and traffic can shift without warning.
Given how important having a photographer, DJ, and timeline that are all in sync is, we thought it’d be helpful to list some ways of achieving this!
#1. Pre-Calls
Despite how anti-social our society is these days, communication is required in order to make sure everyone is on the same page. And with the convenience of modern technology, it’s never been easier! Whether it’s through FaceTime, Zoom or just a simple phone call, getting to know your vendors and talking through your timeline with them is arguably the best method to hosting a smooth-sailing wedding. At Complete Weddings & Events Columbus, our staff always have calls with their couples, no less than 30 days prior to their weddings, to ensure that everything has been covered and appropriately placed on the timeline.
#2. Realistic Expectations
You may see dozens of grand and elegant weddings online, but there’s a lot of effort (and money) that goes unseen to make them happen. For most of us, budgets have to be considered, meaning some things might have to be left out. Before diving head-first into wedding planning, it’s always wise to build a budget and set reasonable expectations for your big day. As exciting as choosing your venue, decor and catering can be, these things can become expensive fast, and can end up causing more stress than they’re worth. Besides, what truly matters is spending time with those you love on your wedding day!
#3. Hiring a Coordinator
While not always in the budget, hiring a coordinator significantly lessens the chance of things going wrong on your special day. Most photographers and DJs are comfortable with running timelines solo, but definitely appreciate it when they don’t have to. This allows them to solely focus on their roles, and allows you to enjoy your wedding stress-free!
Our wedding coordinators in Columbus, Ohio not only run timelines, but help our couples build them, as well. This ensures every event planned has the time it needs, and that you’re able to focus on enjoying your wedding instead of its logistics.
No matter a wedding’s scale, there’s no denying that a clear, concise and organized timeline makes things easier for everyone, especially DJs and photographers. Taking proper steps, such as having pre-calls with your vendors and establishing realistic expectations, are some of many ways to create effective timelines that keep everything on schedule. And if possible, having a coordinator to assist in building and running your timeline lessens the payload on your DJ and photographer, allowing them to focus on what they do best.
If you’re ready to begin planning your special day, contact us today for pricing and availability!
